IK Group site
IK Group site

Accounts Assistant

United Kingdom, Aberdeen

IK Trax is seeking an Accounts Assistant to support the maintenance of the sales ledger, purchase ledger, expenses, banking activity and cash forecasting timely and accurately for the IK Trax and Izomax Product Lines activities in UK/USA/Singapore legal entities. Also, supporting the Trax Finance Manager/Izomax Finance Director in the financial reporting process to IK Group, for internal management and for external professional advisors and government bodies.  The Assistant Accountant’s time will clearly be split 50/50 between Trax and Izomax product lines.

Key Responsibilities //

  • Maintenance of customer and vendor data in Navision for Izomax Product Line.
  • Creation of proforma/milestone/sales/service invoices in Navision and manually where applicable for Izomax Product Line.
  • Processing vendor invoices in Navision for Izomax Product Line.
  • Creation of vendor payment runs for Izomax Product Line.
  • Processing payments on the bank accounts for Izomax Product Line.
  • Maintaining the sales ledger in Navision for Izomax Product Line.
  • Maintaining the purchase ledger in Navision for Izomax Product Line.
  • Maintaining the bank accounts in Navision reflecting the banking activity for Izomax Product Line.
  • Processing authorised expenses form for credit card expenses and out of pocket expenses for Izomax Product Line.
  • Complete bank reconciliations for Izomax Product Line
  • Complete balance sheet reconciliations for debtors ledger, creditors ledger, bank  accounts, accrued expenses, proforma/milestone invoices for Izomax and Trax Product Lines.

Daily Responsibilities //

  • Posting daily receipts in Navision for Izomax Product Line.
  • Updating excel cashbook for cashflow management overview for Izomax Product Line.
  • Process vendor invoices on Navision for Izomax Product Line

Weekly/Bi weekly Responsibilities //

  • Issue statements and outstanding debt reminders as per the debt management process to customers for Izomax Product Line.
  • Presentation of debt management updates for Izomax Product Line.
  • Creation of payment run dependent on cash position for Izomax Product Line.
  • Processing payment runs on the applicable bank accounts for Izomax Product Line.

Monthly Responsibilities //

  • Updating posting dates in Navision for Izomax Product Line.
  • Updating FX rates in Navision for Izomax Product Line.
  • Completion of Sales Ledger and Proforma/Milestone Invoices in Navision for Izomax Product Line.
  • Completion of Purchase Ledger in Navision for Izomax Product Line.
  • Completion of Bank Reconciliation in Navision for Izomax Product Line.
  • Complete balance sheet reconciliations for debtors ledger, creditors ledger, bank accounts, accrued expenses, proforma/milestone invoices for Izomax and Trax Product Lines.
  • Support the Trax Finance Manager/Izomax Finance Director in the preparation of supplementary data submitted to Group Finance for consolidation – debtors’ analysis and cash forecasting

Quarterly Responsibilities //

  • Support the Trax Finance Manager/Izomax Finance Director in the preparation of the quarterly forecast review process.

Annual Responsibilities //

  • Support the Trax Finance Manager/Izomax Finance Director in the preparation of the annual budget.
  • Provide information and respond to queries from the external auditors on a timely basis to ensure reporting within group deadlines.

Accountabilities: Deliverables //

  • Accounting in line with group requirements and UK/US GAAP.
  • Ensure compliance with all regulatory and IK Group policies regarding internal controls and compliance. Support all external audit programs.
  • Identify opportunities for process improvement to enhance operating controls, cost efficiency and customer service.

Internal/External Interaction //

  • Direct report to Trax Finance Manager/Izomax Finance Director.
  • Support to Operations/Sales Managers in relation to customer and supplier management.
  • Support to the IK Group Controller.

Essential Requirements //

  • Working knowledge of UK GAAP
  • Excellent communication skills, both verbal and written
  • Team Player
  • Strong Excel skills
  • Previous experience within a similar position
  • Working knowledge and understanding of compliance

Desired Requirements //

  • Accountancy HND/Degree
  • CA/ACCA/CIMA Qualification
  • Working knowledge of Navision
  • Previous exposure to the energy industry

Benefits //

  • 28 Days Holiday, increasing with years of service
  • 5% Employer Pension Contribution
  • Hybrid Working
  • 35 Hour Week
  • Ability to accrue flexitime

 

accounts@iktrax.com