As a vital member of the Projects Department, the Projects Admin Assistant plays a key role in keeping projects running smoothly by providing high-quality administrative support. From managing essential documentation and formatting client-facing materials to helping track milestones and liaising across departments, this role ensures that nothing falls through the cracks. It’s a dynamic position that calls for exceptional organisation, strong attention to detail, and confidence using PDF editing tools and the full Microsoft Office suite.

Duties including but not limited to:

• Support the Projects team with day-to-day administrative tasks.
• Create, edit, and manage project documentation using Microsoft Office (Word, Excel, PowerPoint) and PDF software (e.g., Adobe Acrobat).
• Organise and maintain project files, records, and documentation.
• Format and compile project reports, data sheets, and customer documents to meet internal and client standards.
• Track deadlines, deliverables, and milestones, and assist in maintaining project schedules.
• Prepare and distribute meeting minutes, agendas, and action lists.
• Liaise with internal departments to gather required information and ensure project timelines are met.
• Assist in submission of technical documentation and drawings to clients.
• Perform quality checks on documents for accuracy and formatting.
• Support the team during audits or client visits by organising required materials.
• Carry out other work-related duties as may be assigned to you.
• Support finance department with project related invoice queries.

Skills & Experience:

• Proven experience in an administrative or project support role preferably within an engineering, construction, or manufacturing environment).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Confident in working with PDF tools (e.g., Adobe Acrobat) to compile, edit, and secure documents.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Ability to multitask and work effectively under pressure.
• Friendly and professional approach to both internal and external communication.

Preferred: 

• Experience with project management systems or document control platforms.
• Familiarity with ERP systems (e.g., Navision, SAP, etc.).
• Interest in learning the technical elements of project coordination.
• Positive, team-oriented attitude with a willingness to support across departments when required.

Personal Qualities:

• Ability to plan, manage, and take responsibility for one’s own work and associated decisions.
• Problem solving approach with a ‘get it right first time’ approach.
• Strong communication skills, both verbal and written, alongside effective teamwork.
• Strong ability to perform well under pressure managing a high and varied workload, tight deadlines and shifting priorities.
• Consistent attention to detail in all aspects of the role.

If you enjoy being at the centre of a fast-paced team and thrive on keeping things efficient, accurate, and on track — we’d love to hear from you.